DBS checks

Disclosure and Barring Service (DBS)

If your group or organisation works with children or vulnerable adults, it may be necessary for paid staff and volunteers to undergo DBS checks (formerly known as CRB checks).

DBS checks are designed to help organisations from public, private and VCSE sectors to make safer recruitment decisions by identifying candidates who may be unsuitable for certain areas of work, especially those which may involve contact with children or other vulnerable members of society.

  DBS form

How can Salford CVS help?

As a registered DBS Umbrella Body, Salford CVS is able to help groups and organisations through the process of applying for DBS checks on staff and volunteers. Our role is to:

  • Check and validate the information provided by the applicant on the application form
  • Establish the true identity of the applicant through the examination of a range of documents using guidance provided by the DBS
  • Ensure the application form is fully completed and that the information it contains is accurate
  • Countersign applications to confirm that the organisation has an entitlement to access criminal records information
  • Ensure compliance with the DBS’s code of practice.

Salford CVS has also launched the quarterly Volunteer Expenses Fund to cover out-of-pocket expenses incurred by volunteers in Salford, your organisation may be eligible to apply to the fund to cover the cost of a DBS check. Find out about the Volunteer Expenses Fund.

Applicants and employers can use the DBS update service to keep a certificate up to date or carry out checks on a potential employee’s certificate. This service is free to volunteers and for paid workers, the subscription costs £13 per year.

There are 3 types of criminal record checks:

  • Standard - £45 Spent and unspent convictions, cautions, reprimands, final warnings (£16.00 if you are a volunteer)
  • Enhanced - £61 As above, plus any additional information held locally by police forces that’s reasonably considered relevant to the post applied for (£16.00 if you are a volunteer)
  • Enhanced with barred check - £61 As above, plus a check of the appropriate DBS barred lists (£16.00 if you are a volunteer)


DBS promo leaflet

A DBS check has no official expiry date. Any information included on a check will be accurate at the time the check was carried out. It is up to an employer to decide if they think a new check is needed.

For full guidance on the Disclosure & Barring Service please click here.

Information on who the DBS are and what they do can be downloaded from here.

The ID required for DBS checks has changed slightly (as of August 2021) find out what documents you can use as ID here.

There is also guidance on when and how an organisation should make a referral to DBS following an individual being permanently removed from regulated activity. Download from here.

It can be difficult to determine if a DBS check needs to be performed, and at what level, the DBS have produced a case study with three examples to help clarify. Download from here.

There are two main changes to what convictions and cautions are removed from standard and enhanced DBS checks. These are referred to as the filtering rules. Download new filtering guidelines here 

The first change is that childhood cautions will no longer be automatically disclosed. Up until now, about 25,000 childhood cautions were disclosed every year, so this change will help thousands of people move on from minor things they did when they were a child.  

The second change is that a so-called ‘multiple conviction rule’ is being abolished. This arbitrary rule had meant that people with more than one conviction on their record had them all disclosed, no matter what the offences were, and no matter how long ago they were, simply because there was more than one. 

For more information on this follow the link here 

As our office is closed to visitors, we have suspended our face to face DBS checking service.

On 19 March 2020, the DBS updated how they are currently accepting new DBS checks so people do not have to physically meet to show proof of ID & Documentation. We are now conducting DBS ID checks via video call.

To book an appointment call 0161 787 7795 or email dbs@salfordcvs.co.uk for further information.

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Salford CVS & Volunteer Centre
Registered address 
The Old Town Hall 
5 Irwell Place 
Salford, M30 0FN

Tel: 0161 787 7795 
Email: office@salfordcvs.co.uk


Salford CVS is the city-wide infrastructure organisation for the voluntary, community and social enterprise sector; providing specialist information, advice, development support and opportunities for influence and collaboration.

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