Statement of Confidentiality Form

Statement of Confidentiality and Principles of Data Protection

As a grant panel member, you are likely to have access to a considerable amount of information relating to organisations’ details, finances, and plans.

All Panel members need to understand the importance of treating information in a discreet and confidential manner.

Written records and correspondence must be kept securely at all times when not being used. No information regarding organisations’ finances and other details may be disclosed orally or in writing to unauthorized persons.

Regarding computerised information, the principles of the Data Protection Act 1998 should be strictly followed.

Principles of data protection Act 1998

1          Personal data shall be processed fairly and lawfully and, in particular, shall not be processed unless—

(a) at least one of the conditions in Schedule 2 is met, and

(b) in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met.

2          Personal data shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.

3          Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.

4          Personal data shall be accurate and, where necessary, kept up to date.

5          Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6          Personal data shall be processed in accordance with the rights of data subjects under this Act.

7          Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.

8          Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data

Confidential matters relating to the organisation or its work should not be discussed with unauthorised people.

Conversations relating to confidential matters should not take place in situations where they may be overheard.

Any breach of confidentiality will be regarded as a serious matter and your employer may be informed.

If you are uncertain about the meaning of any part of this notice, please ask the Chair of the panel for an explanation.